TLDR

Optimize fire protection workflows in NY and FL with automated compliance, seamless integration, and local support—saving time, reducing billing errors, and ensuring safety regulation adherence using familiar tools like Outlook 365.

Fast-Track Overview

Stay ahead of delays with pre-invoice checkpoints.

Fire protection firms balance slim margins and strict rules. The pre-invoice gate makes sure every job is complete, safe, and compliant before billing— without slowing down crews.

Step 1 of 4
Teams reviewing checklist on tablet in a fire protection service truck. A moment pictured by Anna Shvets
A moment pictured by Anna Shvets

Intelligent Workflow Modules

Automate Outlook 365 intake, vetting, and document staging.
  • Outlook 365 email triggers a Power Automate flow.
  • Checks EPA Tier II chemical limits and overdue NFPA 25 tests together.
  • E-Verify API confirms workforce eligibility instantly.
  • Automated PDF staging (DocuSign, PAdES-compliant) locks invoices until signatures are done.

The system flags missing data or expired certifications before any invoice is drafted.

Step 2 of 4

Seamless Integration & Compliance

Link field ops, HR, and reporting in one click.

Field apps, document generators, and payroll services like paiy.org work together to ensure timesheet compliance, EPCRA reporting, and eligibility checks.

12 of 20 labor-hours saved

Firms typically save 10–20 labor hours each month by spotting data gaps immediately.

Step 3 of 4

Onboarding & Local Support

Virtual setup, quarterly health checks, API scripts included.

Teams get live workshops, custom HTTP Power Automate actions, and hands-on help. Silent PDF export errors or record mix-ups are caught before they cause billing disputes.

Step 4 of 4
Pre-Invoice Approval
The gate that prevents incomplete jobs from reaching billing.
Data Integrity
Accuracy checks on chemical limits, test dates, and workforce eligibility.
Field Audit
On-site confirmation via digital checklists and signatures.
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